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Terms and Conditions for Digital Submission

This page is still under construction. This text and Terms and Conditions may be revised in the coming weeks.

We are so happy that you would like to contribute to the COVID-19@SCSU Archive! 

Your submission is dependent upon your adherence to the following terms and conditions. By marking the “Accept Terms and Conditions” button and submitting to this archive you agree to the following (for further details, please see below): 

  1. You must be 18 years old or older. 
  2. You are contributing and granting material voluntarily and without any academic contingency. 
  3. You must either be the sole creator and copyright holder of the contribution or must secure permission forms from co-creators. 
  4. You grant power to preserve, organize, describe, and publicly display your submission in finding aids, exhibits, or other public media. 
  5. You retain copyright, but allow the resource to be circulated under the Creative Commons 4.0 Non-Commercial, Share-Alike license: https://creativecommons.org/licenses/by-nc-sa/4.0/ 
  6. You have the right to ask SCSU library to remove your resource from the archive. 
  7. Submitted material must adhere to all federal, local, and state laws, including copyright, privacy, and security. 
  8. Health information of the contributor/creator/rightsholder may be referred to in submissions; you may not include in your submission any health or personally identifiable information about other individuals.
  9. Submissions must adhere to FERPA guidelines regarding personally identifiable information (e.g. names, student record information, contact information) of other students.
  10. At the professional discretion of faculty, SCSU is not obligated to make public or preserve for posterity any submission. 

Detailed Explanations: 

You are being invited to contribute your recollections, photographic images, video, social media postings or other digital content to Southern Connecticut State University, which is creating a digital record of the SCSU community during the COVID-19 pandemic, which began in January 2020. 

1) You must be 18 years of age or older to submit material.  

2) Your contribution must be entirely voluntary; while classwork or professional creative output is welcomed, no grade or promotion must be contingent upon contribution to this archive. If you are being asked to contribute classwork or creative work to this archive and any part of your grade or employment is contingent upon such participation, please contact project staff. 

3) By submitting to this archive, you certify that you created, and own the copyright in, the submitted material. You may only submit material created entirely by you and not copied from or based, in whole or in part, upon any other photographic, literary, or other material, except to the extent that such material is in the public domain, or you have permission of the copyright owner, or its use is allowed by "Fair Use" as prescribed by the terms of United States copyright law.  If you would like to refer or nominate material which you do not own, please contact us at <cf4bf605.southernct.edu@amer.teams.ms>. 

If the submission is a collaborative work, a signed form from each co-creator will be necessary to include the submission in the archive. Co-creators could include any person interviewed for the materials, as well as a co-writer or other person who contributed creatively or intellectually to the materials. Each co-creator must fill out this form in order for the item to be accepted by the archives. However, only one co-creator is required to upload the file. 

4While you will continue to retain that copyright, you grant to Southern Connecticut State University a license to add the material to its archival collections and preserve it for future generations of students, scholars, and researchers and in connection with its educational and research mission, including promotional purposes, in all media in perpetuityYou give the library permission to organize the materials according to accepted archival principles; to create metadata, finding aids, and full-text search interfaces required for the preservation and discovery of the materials; to make the materials accessible to researchers and staff; and to use the materials in exhibits and displays, both physical and online.  

5) You agree that Southern Connecticut State University shall make this material available online under a Creative Commons Attribution 4.0 license (https://creativecommons.org/licenses/by-nc-sa/4.0/), which will allow others to share and adapt the material, as long as they give appropriate credit to you. 
By submitting content through this form, you are granting Southern Connecticut State University permission to disseminate, preserve, and use that contentFurther, by submitting to this archive, you are agreeing to make your contribution public under a Creative Commons (CC BY-NC-SA 4.0) license as part of Southern Connecticut State University’s COVID-19 digital collection and any exhibits that may result therefrom. This license allows for this content to be freely distributed and remixed for non-commercial uses along with an attribution to the creator. 

6You retain ownership of and copyright in the material you share. Southern Connecticut State University agrees to remove any submitted content from its archive at the request of the original creator of the material for any reason. 

We have made the best effort to adhere to known intellectual property and privacy rights. Due to the nature of community-built, archival collections, we are not always able to identify intellectual property and/or privacy information. We are eager to hear from any rights owners so that we may obtain accurate information. Please contact us to make corrections or to request removal of materials from public access. 

7Submitted material must not, to the best of your knowledge, violate any confidentiality, privacy, security, or other federal, state or local laws. Please be aware that all submissions and any information associated with the submissions (email address, descriptive information, etc.) may be provided to federal, state, or local law enforcement or other government agencies pursuant to a lawful subpoena or otherwise as required by law. 

8Specifically, because of the nature of this archive, personal health information may be referred to directly or obliquely in materials relating to COVID-19. By submitting to this archive, you understand and agree that the submitted material may contain sensitive personal information about you, including personal health information, and that this information may be archived and shared as described above. You also agree not to include personally identifiable information concerning another person or persons, or information that could allow a third party to identify other people, including other students or employees of Southern Connecticut State University. This includes their personal health information. 

9) Personal identifiable information of your or other students is governed by Family Educational Rights and Privacy Act (FERPA) and should not be included in submissions with some few exceptions. As the contributor, your name will be included, though you may elect to remain anonymous in the public display. Any information relating to student records, personal identification numbers, or contact information of yourself or others must be obscured prior to submissionVisual depictions of or descriptions of the experiences of other students may be submitted when accompanied by a consent form in the former case or suitably anonymized in the latter. 

10Southern Connecticut State University is not obligated to include your content in this project or preserve it in perpetuity. Decisions to decline submissions will adhere to the guidelines of the institution’s and collection’s collecting and deaccession policy.